AP Specialist

The Annex Group is seeking qualified individuals searching for careers not jobs and can operate with a team first approach. If you are someone who wants to assist in our mission and make an impact, come join our team.


POSITION OVERVIEW:

Accounts Payable Specialist is responsible for financial processing of transactions of The Annex Group portfolio.
Essential Duties:
Essential functions include the following

  • Managing accounts payable using accounting software and other programs
  • Process invoice entry daily into Accounting Software
  • Process invoice entry for payment weekly in same Accounting Software
  • Mail out checks if check needed to be sent
  • Establishing Vendor Setup including W9 and certificate of insurance from vendor in same Accounting Software
  • Process 1099s at year end and mail out to vendors or send electronically to vendors who receive a 1099 either through accounting software or other programs
  •  Process transactions and perform accounting duties such as account maintenance, recording entries, etc.
  • Save invoices in online storage system by project/property. Would also save receipts of credit card transactions for said project/property
  • Maintain an orderly accounting filing system in online storage system
  • Establishing bank accounts with bank The Annex Group decides to use for the Property/Project/Corporate entity
  • Deposit checks that would come in from the mail and/or other ways. Property/Project could cut check to Corporate, etc.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Undergraduate degree required in accounting
  •  Experience in Accounts Payable, GL reconciliation, storing of files in online storage system
  • Strong work ethic with demonstrated desire to get the job done
  • Ambitious individual for this very fun, flexible working environment
  • Ability to effectively communicate (oral and written) with both internal and external customers
  • Ability to work independently and handle multiple assignments
  • Must be a proficient communicator and listener
  • Excellent organizational and strategic planning skills are critical
  • Conflict and relationship management skills
  • Articulate, professional oral and written communication skills
  • Ability to prioritize, organize, and multi-task
  • Strong interpersonal skills and ability to be a team player
  • Math proficiency
  • Strong work ethic and a positive attitude
  • Self-motivated, adaptable, dependable, with focus on customer service
  • Professional appearance and demeanor

TECHNICAL/COMPUTER SKILLS:

  • Excellent quantitative analysis and financial model skills (using Excel) is required
  • Working knowledge of email and MS Office software programs necessary
  • Ability and willingness to effectively use other job-related technology tools

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  •  Frequent walking, standing, sitting within the work area
  • Driving to/from locations for business-related purposes

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The work environment is that of a fast-paced office with minimal to high noise levels
  •  This position requires verbal and face-to-face contact with others daily
  • Frequent use of a computer is necessary
  • The position requires client information be maintained appropriately confidential